How to Transcribe a Whereby Meeting Recordings?

How to Transcribe a Whereby Meeting Recordings?
Beth Worthy

Beth Worthy


In a world with remote working and virtual meetings, it helps to have reliable & user-friendly video conferencing software to carry on day-to-day business operations with ease. Statistics show that 78% of corporate companies have used video conferencing software for team meetings.

In this growing demand to stay connected virtually, one platform that has created a niche in the industry is "Whereby." Simple, seamless, and loaded with features, Whereby has slowly become popular among businesses and individuals for their virtual meeting needs.

Whereby is a video conferencing platform that helps individuals easily host virtual meetings. Unlike other software, Whereby offers easy video conferencing solutions. No downloads, installations, or logins are required for participants, making it a go-to platform for both hosts and attendees.

All you need is a web browser, a secure internet connection, and a meeting link to start your virtual meeting, and you're sorted! 

Whereby's user-friendly interface and simplicity have garnered the trust of over 5 million people at companies like Indeed, Eduspark, Tebra, Unobravo, and more. Its simple and intuitive interface makes it easily accessible for users from all kinds of technical backgrounds.

Moreover, you can also record meetings for future reference, transcribe a Whereby meeting, add custom branding to meeting rooms, and so much more. So, let's take a deeper look at what Whereby offers in today's dynamic digital age. 

What Does Whereby Meeting Software Offer?

Designed to elevate your virtual meeting experience, Whereby offers a number of features to bring convenience & efficiency to your business needs.

Simple & Intuitive Interface: Easily accessible for users from all technical backgrounds, Whereby offers an easy-to-use and intuitive interface. You can join the meeting without needing to download or install any software.

Mobile Accessibility: Host and attend video meetings on the go on Android and iOS mobile apps.

No Downloads or Plug-ins: Being a web-based platform, it offers easy access without downloading additional plug-ins or software, reducing the set-up time.

Personalized Meeting Rooms: Custom URLs help users create personalized meeting rooms, making sharing and accessing meetings easy. Such personalizations help standardize branding and the meeting experience.

Room Locking: The lock room feature ensures that only authorized participants or members can join the meeting by being added individually or screened upon entry.
Recording Meetings: This feature helps users record meetings for referencing or sharing the recordings with participants unavailable during the live session. Moreover, meeting records help with business meeting transcriptions to text for better record-keeping.

Custom Branding: Businesses can add custom branding to their meeting rooms, maintaining a professional and consistent image for the business.

Integration with Third-Party Apps: Whereby offers integration with third-party apps like Trello, Slack, and YouTube, helping you share URLs for video conferences, add content to presentations, and more.

Screen Sharing and Auto Fullscreen: A feature that enables users to share their screen with other participants and enjoy auto fullscreen, making it easy to give presentations that everyone on the link can view and interact with in real-time. Available in Pro and Business plans. 

Easy Participant Invitation: No software download or installation is required; simply invite participants to video conversations by creating a custom URL link. Share it via any preferred means of communication like Slack, email, messages, social media, etc.

How Much Does Whereby Video Conferencing Cost?

Whether you're looking for a standard, free option or want more advanced features, Whereby offers a range of plans to suit everyone's needs and budgets; let's explore the different plans.

Free Plan:

  • Free of cost
  • Ideal for individuals & small teams
  • Up to 100 participants
  • Unlimited one-to-one meetings
  • Group meetings limited to 45 minutes

Pro Plan:

  • $6.99 per host per month
  • Enhanced features for individuals & teams
  • Up to 100 participants
  • Access to 3 rooms
  • Meeting duration: Unlimited

Business Plan:

  • $9.99 per host per month
  • Ideal for business needs
  • Up to 100 participants per room
  • Meeting duration: Unlimited

Whereby's free version is available to everyone, you can also run a free trial if you wish to test it before you make a purchase.

Does Whereby Offer Transcription Services?

The answer is yes; Whereby's meeting transcription features allow you to transcribe speech from a meeting.

You can achieve this by enabling a setting that automatically records and transcribes a meeting. Post-meeting, you will receive a transcript that can be shared with colleagues and clients for future reference or with people who weren't present.

Moreover, you can find your transcription notes on the history page, allowing easy access whenever needed. However, Whereby Transcriptions cannot be relied on for accuracy as their transcriptions are automated, and judging how delicate & complex language is, one error can cause severe damage to an organization.

See Also: How to Transcribe ClickMeeting Recordings?

Limitations of Whereby Meeting Software

While Whereby scores excellent when it comes to ease of use and accessibility, it's also essential to be aware of its limitations. Let's take a look at some of Whereby's shortcomings.

Automated Transcriptions

Whereby Transcriptions are auto-generated, which means they cannot grasp the subtle nuances of language, making them unreliable and inaccurate.

Doesn't Support Large Audience

Whereby's free version allows a maximum of only 12 attendees in a meeting, making it highly unfavorable for large webinars, promotional events, or gatherings. 

High Storage Space Consumption:

Meetings, when recorded, consume sizable amounts of storage space. A 45-minute session takes up space in GBs. Moreover, there's an extra storage space requirement to save data shared in the meetings, making it highly inconvenient for large organizations to manage storage space after each meeting.

Difficulty in Accessing Stored Data

Retrieving stored data from previous or dated meetings is a tedious process, impacting the overall usability of data management.

Does GMR Transcription Transcribe Whereby Meetings?

Looking for transcription services for your Whereby meeting recordings? Try GMR's Transcription Service, which offers 99% accuracy (for clear audio files). Our well-trained transcriptionists quickly understand the context and pick out technical jargon to generate accurate text, something AI fails to deliver.

Follow these simple steps to get an accurate transcript from GMR:

Step 1: Upload Your Whereby Files

  • Create your account on the GMR Transcription website and sign in.
  • Upload your meeting recording or copy and paste the URL of your file's online location.
  • Customize your service request and specify the TAT.

Step 2: Work Begins

  • Our U.S.-based human transcriptionists start transcribing your files.
  • We proofread and fact-check the transcript for accuracy.

Step 3: Download Your Transcript

  • We will notify you when your Whereby transcript is ready.
  • Pay for the transcription.
  • Download the transcript from your GMR account or email.

Summing Up

The post-pandemic era is all about virtual connections, from meetings to webinars! Making virtual meetings a baseline for business operations, Whereby has emerged as a trusted choice by many for its simple, user-friendly, intuitive interface.

If you need Whereby meeting transcripts that are 100% human-generated, precise, and error-free, GMR Transcription will help you achieve that!

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Beth Worthy

Beth Worthy

Beth Worthy is the Cofounder & President of GMR Transcription Services, Inc., a California-based company that has been providing accurate and fast transcription services since 2004. She has enjoyed nearly ten years of success at GMR, playing a pivotal role in the company's growth. Under Beth's leadership, GMR Transcription doubled its sales within two years, earning recognition as one of the OC Business Journal's fastest-growing private companies. Outside of work, she enjoys spending time with her husband and two kids.