How Do You Get a Transcript of a Webinar?

How Do You Get a Transcript of a Webinar?
Beth Worthy

Beth Worthy


Webinar transcription is increasingly becoming vital to marketing, almost in tandem with the rising popularity of this type of video conferencing for business.

Marketers, especially in the B2B world, are reaping huge benefits by conducting these interactive virtual meetings, with 15% of attendees buying a product or becoming a client afterward.

Whether you’re hosting your webinars on Zoom, Livestorm, or another platform, you can get more out of your presentation with video transcription services.

Here are the expert tips and considerations to efficiently transcribe your webinars.

Steps to Get a Webinar Transcription

Anyone can learn the art and science of webinar transcribing.

However, when you’re a busy and focused business owner, you’ll often find that outsourcing transcription services requirements is the more cost-effective use of your time.

Follow these steps to get your webinar transcript:    

1. Record Your Virtual Events

Most webinar platforms allow users to record their virtual sessions. Leverage those features to record your event, as you’ll need the file to convert your visual content to text.

Supported video formats include WAV, MP4, and WMV. 

2. Upload Your Webinar File

By this time, you should have an online account with your preferred webinar transcription provider. Download the video recording and upload it on the platform.

Alternatively, your provider may support third-party integrations that allow you to directly import or paste your video URL from the source, such as YouTube.

3. Customize Your Webinar Transcription Order

Video transcription services will generally let you specify how you want your webinar transcribed.

Customization options include items like proofreading/editing and the turnaround time, which can range from 24 hours to two weeks or more.

Also, determine if you want the transcript verbatim, meaning that it must include stutters and false starts.

You should be able to customize the transcript for your specified template, font size, and structure.

Any additional features will add to the total cost of the transcription service, so be sure to confirm before checking out. 

4. Checkout and Wait for Notification to Pay and Download

You’ll receive an email notification once your webinar transcript is ready.

After paying, you can download the text file from your customer account or a download link sent to your email address.

See Also: How to Get Transcripts from Webex

What Are the Perks of Webinar Transcription?

Transcribing your webinars allows you to maximize the return on investment (ROI) of your virtual marketing events. Key benefits of a webinar transcript include:

  • Allows people to easily refer back to the presentation: Webinar participants can quickly refer to the video transcript later, making it useful to them long after the online event.
  • Eliminates the need to write down notes during live events: Attendees can take it easy and focus on the speaker if a transcript is available after the presentation.
  • Allows you to repurpose your webinar content: Using your video transcript, you can write online articles or lift quotes/sections for reposting on social media. 
  • Helps to expand your audience/reach: Webinar transcription gives your target audience an alternative format to consume the content. The text version of your virtual event is ideal for individuals who sometimes prefer reading to watching the on-demand video.
  • Boosts your webinar SEO: Posting the transcript where you published your webinar video increases the content’s visibility to search engines like Google. Adding captions to the video has a similar effect on SEO. 
  • Improves accessibility of your recorded webinar: Your video transcript can provide the closed captions/subtitles necessary to make it useful to individuals with a hearing impairment. It’s another way to expand your reachable audience.
  • Can be used to create eBooks: Transcripts can be compiled and turned into eBooks or lesson manuals to pass on the information to other people in the future. 

Related: Steps to Get Meeting Transcripts from Microsoft Teams


Can you get a transcript of a Zoom webinar?

The best way to save time and produce accurate Zoom webinar transcriptions is through a professional provider like GMR Transcription. However, if high accuracy levels aren’t a priority for you, use Zoom’s automated transcription feature.

Can you transcribe a Zoom webinar?

Yes. To get started, upload your webinar video on our portal or import the file by pasting the link. In the coming days, you will also be able to import files via our Zoom cloud integration. For any questions, contact us at GMR Transcription Services, Inc., and our Zoom transcription experts will take care of the rest.

How much do you charge for webinar transcription?

GMR Transcription has rates ranging from $1.75 to $5. The turnaround time, the number of speakers, video clarity, and any other additions to your transcript can also affect pricing.


Whether you host webinars to educate or generate leads, there’s always a time and financial investment that goes into making it happen.

You should always strive to make a great first impression during the live event, but as mentioned above, you can also get much more ROI out of it for months or years to come by transcribing it.

At GMR Transcription Services, Inc., we deliver the highest-quality webinar transcription services using secure online technology and 100% human transcribers based in the U.S. Contact us today to get started on your 99% accurate webinar recording transcripts.

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Beth Worthy

Beth Worthy

Beth Worthy is the Cofounder & President of GMR Transcription Services, Inc., a California-based company that has been providing accurate and fast transcription services since 2004. She has enjoyed nearly ten years of success at GMR, playing a pivotal role in the company's growth. Under Beth's leadership, GMR Transcription doubled its sales within two years, earning recognition as one of the OC Business Journal's fastest-growing private companies. Outside of work, she enjoys spending time with her husband and two kids.