How to Devise a Successful Transcription Project Plan

How to Devise a Successful Transcription Project Plan
Beth Worthy

Beth Worthy


Transcription is a career field that's steadily attracting beginners who see the benefits of this comfortable work from home profession. Thus, you need to be careful when making a choice on a company that will accurately document your recordings.

Whether you are well organized or not in using Transcription services, here are 5 steps in transcription project planning for hiring respectable quality transcription services.

1. Select Reliable Transcription Candidates

To avoid hiring a poor service that ends up wasting time and money, put some thought into how you want your finished transcripts to be presented.

Here are some criteria to evaluate candidates:

  • Strong command of the English language
  • Several years of experience
  • Reputable clients who provide positive feedback through online reviews
  • Companies that are knowledgeable about the specific type of transcription you need
  • Transcriptionists who commit to meeting deadlines

2. Compare Transcription Services

Once you have found a few companies that meet your first round of criteria, compare them with each other and ask which one matches your needs the most. Keep in mind the lowest fee or fastest turnaround time does not always reflect the best quality output.

Some transcriptionists, particularly oversee contractors, are trying to undercut the market but don't deliver good quality. Remember that quality does matter so that you avoid the nightmare of transcription errors that must be redone.

Related - How to Choose the Best Online Transcription Service

3. Draft and Share an Outline of Your Professional Needs

Before making a final decision, create an outline of your transcription needs then contact your candidates to discuss the potential work for them.

Your outline should include points such as:

  • Subject matter
  • The number of speakers
  • Turnaround time
  • The amount of recorded material to be submitted
  • Lists, agendas and other specific details

4. Secure a Booking with the Transcription Team

When you have finally made a selection, make sure to schedule a date with the company so that the work becomes a priority for the personnel.

5. Confirm Your Plans to Upload Recordings

Send an email confirmation to the transcriptionist a few days before the date you plan to upload your recordings. Planning ahead every step of the way will yield the best results.

Also Read: General Transcription Tips

We work with our clients to assist them in devising a perfect transcription plan with our research transcription services. Call us at (714) 202-9653 or Contact us for devising a successful transcription project for you.

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Beth Worthy

Beth Worthy

Beth Worthy is the Cofounder & President of GMR Transcription Services, Inc., a California-based company that has been providing accurate and fast transcription services since 2004. She has enjoyed nearly ten years of success at GMR, playing a pivotal role in the company's growth. Under Beth's leadership, GMR Transcription doubled its sales within two years, earning recognition as one of the OC Business Journal's fastest-growing private companies. Outside of work, she enjoys spending time with her husband and two kids.