Cost-Effective Ways to Transcribe Your BigBlueButton Recordings Into Text

Cost-Effective Ways to Transcribe Your BigBlueButton Recordings Into Text
Beth Worthy

Beth Worthy


Amidst the pandemic's grip on the world, online classes have emerged as the superhero of education, allowing students to continue learning from the safety of their homes. With its flexible and convenient approach, online education has truly become the need of the hour.

BigBlueButton (BBB) is a virtual classroom platform that has become a trusted tool for millions of educators worldwide to deliver effective online classes. This platform is a global open-source project, with localization in over 55 languages.

Whether you are a teacher, tutor, or trainer, BigBlueButton is a powerful and flexible tool that can help you deliver engaging and effective online classes. Virtual conferencing has transformed many sectors, and education is no exception. With BigBlueButton, it’s evident that the platform is increasingly becoming popular for executing and recording online classes and meetings.

Read on to see how this video conferencing tool works and gain insights on utilizing professional transcription services to convert your BBB sessions into precise textual format.

BigBlueButton’s AI-Based Transcription 

BigBlueButton adds third-party software integrations to manage their virtual sessions and recordings. Ideally, this means integrating your website with BBB so you can easily record, access, and download your recorded meetings for future referencing or transcription. Remember that the software does not automatically record virtual classrooms–you have to enable this feature when you’re setting up your “BigBlueButton” event.

Unfortunately, you cannot transcribe BigBlueButton recordings immediately after the end of a session. That’s because it takes from a few hours to a day for a video recording to be available for viewing or downloading after ending the virtual event. Typically, the length of a recorded meeting gives you a rough idea of how long you have to wait to access its video file.   

Human transcription is particularly important in this context as automated transcription tools may struggle to accurately capture the nuances of spoken language, particularly in cases where participants have different accents or speak at different speeds. Professional transcription services that employ skilled human transcribers can help ensure that the content of your BBB sessions is accurately captured and converted into a precise textual format.

While BigBlueButton users can integrate third-party software for transcription, human transcription still offers a superior level of accuracy, clarity, customization, and confidentiality.

Read Also: What Is the Primary Purpose of Transcribing a Video?

Limitations of Transcribing BigBlueButton Meeting Using 3rd Party Software Integrations 

While BigBlueButton is a powerful platform for virtual sessions and recordings, human transcription is still superior to any automated transcription software. Here are a few reasons why:

1. Accuracy

Human transcriptionists are trained to understand different accents, dialects, and speech patterns. They are also able to contextualize and understand the meaning of what is being said, which is something that automated transcription software often struggles with. As a result, human transcriptionists produce transcripts with a higher level of accuracy than automated transcription software.

2. Clarity

Human transcriptionists are able to distinguish between homophones (words that sound the same but have different meanings) and correctly punctuate sentences. This results in transcripts that are clearer and easier to understand than those produced by automated transcription software.

3. Customization

Human transcriptionists are able to customize their approach to fit the needs of the user. For example, they can adjust their formatting, language preferences, and transcription style based on the user's preferences. Automated transcription software, on the other hand, offers limited customization options.

4. Confidentiality

Human transcriptionists can ensure the confidentiality of sensitive information by signing non-disclosure agreements and adhering to strict privacy policies. Automated transcription software may not be as reliable in terms of privacy and confidentiality.

Benefits of Transcribing BigBlueButton Recordings Into Text by Human Transcriptionists

Academic schedules are getting tighter each day, leaving educators and learners with multiple projects to handle and track simultaneously. Transcribing BigBlueButton recordings into text by human transcriptionists ensure a high degree of accuracy in the transcribed content. Let’s look at some of the benefits:

  • Human transcriptionists can capture nuances of speech, including tone, inflection, and emphasis, which may be lost in automated transcription.
  • Transcribed notes can be easily edited and revised, allowing for greater clarity and readability.
  • Text documents can be searched, organized, and easily shared, making them an efficient resource for future reference.

Transcribing BigBlueButton recordings into text by human transcriptionists can help students and educators save time and improve productivity, as they can quickly review and comprehend the information presented in the recordings.

Read Also: Why Should You Get Your Zoom Conference Calls Transcribed?

Get High-Quality Transcripts of Your BigBlueButton Recordings Through GMR

Before you can transcribe your BigBlueButton recordings, start by finding the downloaded files on your PC. GMR Transcription accepts and processes multiple audio/video file formats, including MP4 and MP3. Please follow the following steps to get started:    

1. Upload Your BBB Video/Audio Recordings

Sign up for a GMR Transcription account where you can upload your recorded virtual sessions. Once you’ve uploaded your file, select a turnaround time from multiple options like 24 hours, a week, or two weeks. You’ll get an instant quote (cost per minute) after this.

2. GMRT Transcribes Your Files

After receiving your files, our team will start transcribing your BigBlueButton recordings. Ours is a fully manual process (we don’t do it by AI or artificial intelligence), and you can track progress at any time by accessing your GMRT client’s dashboard. A quality assurance team will check the final document before making it available to the client for download.

3. Receive Your BigBlueButton Meeting Transcripts

You will be notified once your transcription is completed. Next, pay for our service to download your text document via your email or GMRT client’s account.


GMR Transcription Services, Inc. is definitely a great choice for many busy educators and learners with multiple scholarly commitments every day for your BigBlueButton meetings transcriptions. We deliver ready-to-use transcripts in your preferred format and with a fast turnaround, allowing you to quickly get started on notes-sharing, revision, or research.

Because our U.S.-based transcribers are all human and native English speakers, we can guarantee you high-quality texts that are 99% accurate. Not only do we guarantee high-quality texts, but we also prioritize data privacy and confidentiality with a signed agreement. Students and scholars alike use our BigBlueButton transcription services at affordable rates or even discounts without sacrificing convenience or data privacy. Register today to get started.

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Beth Worthy

Beth Worthy

Beth Worthy is the Cofounder & President of GMR Transcription Services, Inc., a California-based company that has been providing accurate and fast transcription services since 2004. She has enjoyed nearly ten years of success at GMR, playing a pivotal role in the company's growth. Under Beth's leadership, GMR Transcription doubled its sales within two years, earning recognition as one of the OC Business Journal's fastest-growing private companies. Outside of work, she enjoys spending time with her husband and two kids.