[Revised August 8, 2023]
While your current settings, interface, or how your information is processed will remain unchanged, we have gone a step further by improving the way we describe our practices and offering clarity in explaining the options you have for updating, managing, exporting, and deleting your data.
We encourage you to read on so you are fully aware of the changes. These updates give you more control over your personal information, support new data protection laws in the European Union, i.e., the General Data Protection Regulation (GDPR), and allow you to make more informed privacy choices when you interact with us.
To become a GMR Transcription user, you must first register on our website. We collect information from you during this signup process. While registering on our website, as appropriate, you may be asked to enter your: name, email address, phone number, contact information, and credit card information (for verification purposes).
After registration, you may provide additional information to your profile. Providing additional information beyond what is required at registration is entirely optional but enables you to better understand our interface and makes placing orders easier. We keep the data that you provide until you delete it from your account. You can request us to close/delete it for you anytime. We offer users the ability to edit/modify/delete all the data that is there in our system. This is subject to legal, contractual, and technical limitations. You can ask us to stop using any or all personal data. Additionally, you may request a copy of all your personal data that you have provided us to build your profile.
We only process data that you have lawfully consented to provide to us. You may at any time request to withdraw your consent, and we will delete all data associated with your account. If you have any questions, you may contact us at email@example.com.
Any of the information we collect from you may be used in one of the following ways:
We implement a variety of security measures to safeguard your personal information when you place an order. Our server is SSL-encrypted. SSL means "Secure Socket Layer." Whenever your transcribed files are sent over the internet, they are encrypted. This is automatically done by our server for your protection so that no unauthorized person can access them.
We offer the use of a secure server. All sensitive/credit card information is transmitted using SSL technology and then stored in an encrypted form in our Payment gateway database. This information can only be accessed by the few who are authorized with exclusive access rights to such information, and these personnel sign a confidentiality and privacy agreement with us to keep such information confidential. After a transaction, your confidential information (credit cards, social security numbers, financials, etc.) will be stored upon your consent for any further transactions.
Your audio materials are used for transcription purposes only. The audios are used solely by the transcriptionists who type out the audio, after which they are deleted from our database. All typists are required to sign a legally binding Confidentiality/ND Agreement with us upon hire. These typists are US based. You can rest assured that none of your audio/ video/ text materials will be shared with any third party by us.
Our server is SSL-encrypted. You will note when you receive your automated emails concerning the completion of your files that the transcripts are encrypted. This is automatically done by our server for your protection. Should you find the need to ensure that privacy is above and beyond this policy, please contact firstname.lastname@example.org or call the number at the bottom of this page.
Yes. You can log into your account, view your profile, and edit your personal information at any time. The account belongs to YOU, and you have every right to edit your personal information. You may also change your email address or password at any time.
We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your personal information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others' rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.
We take every reasonable step to safeguard the Personal Data provided by you to us from loss, misuse, unauthorized access, disclosure, alteration, or destruction. However, considering that no Internet service, email, or another electronic transmission can always be fully secure or error-free, you need to take precautionary steps while deciding what information you share with us.
We encrypt every sensitive information like credit card details at the point of collection so that it gets transmitted to us in a secure way. You can verify this at your end by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the web page.
Only those employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. We keep the computers/servers which are used for storing personally identifiable information in a secure environment.
GMR Transcription is not directed to children under the age of thirteen years, and we do not knowingly collect personally identifiable information from children under the age of thirteen. If we learn that we have collected personally identifiable information of a child under the age of thirteen, we will take reasonable steps to delete such information from our system as soon as is practical. Please contact us at email@example.com if you believe we have any information from or about a child under the age of thirteen.
Please also visit our Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of our website.
Should you ever receive anything other than an automated email regarding your transcripts or an email from management concerning any questions we may have about your work, please contact firstname.lastname@example.org and ask to be removed from our mailing list. Should you receive any type of solicitation or non-work-related emails after asking us to remove you from our mailing list, again, please contact us at email@example.com. We will take immediate action.
Upon your request, we will:
You can make these requests by:
Please send an email to us at firstname.lastname@example.org to avail any of the above rights.
It is possible that we may need to disclose personal information when required by law. We will disclose such information wherein we have a good-faith belief that it is necessary to comply with a court order, ongoing judicial proceeding, or other legal process served on our company or exercise our legal rights or defend against legal claims.
If you have any questions or suggestions regarding this policy, please contact us at email@example.com or call 714-202-9653 during our business hours: 9:00 a.m. to 5:00 p.m. Pacific Time, Monday through Friday.
GMR Transcription Services, Inc.
2552 Walnut Ave. Suite 100,
Tustin, CA 92780
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