6 Ways Secure Legal Transcription Can Benefit Your Business


6 Ways Secure Legal Transcription Can Benefit Your Business
Beth Worthy

Beth Worthy

11/7/2019

Transcription services are highly sought-after by law firms and the legal departments of most corporations. Transcription services providers help firms save money and save employees from unproductive, monotonous tasks. When you hire a transcription company to handle your projects, your employees will have more time to concentrate on important client tasks.

Confidentiality is at the center of successful relationships between law firms and their clients. Therefore, it is only logical for law firms that are looking to outsource transcription services to work with providers with secure systems and processes.

Below are six benefits that make hiring a transcription services provider a prudent move for legal firms.

1. Keep Your Information Confidential

Legal firms need to keep their own and clients’ information confidential. Unauthorized access to sensitive information can lead to lawsuits and other negative consequences. Therefore, when you want to get your audio files transcribed, ensure that they are securely handled.

Reputable legal transcription companies have secure online systems on which you can upload your audio files for transcription. When the files are received, the agencies assign multiple transcriptionists to work on them. However, none of the transcriptionists are given access to a full audio file. Instead, the files are split into smaller files, which are then assigned to different transcriptionists. This way, no one contractor has access to the full audio files. However, the transcript you’ll receive will be of the full audio file.

2. Easily Digitally Organize and Manage Your Files

Most law firms handle multiple clients at a go, and it is not uncommon for information about past cases to be required from time to time. When you need particular information about your firm or clients, speed is everything. Inability to access information can be costly to your firm both in terms of reputation and revenues.

Transcribing audio files makes it easy to search and locate important information fast. When the files are transcribed, they can be saved as PDF files and cataloged based on internal guidelines for efficient sorting and easy access to information.

3. Customized Formatting

Transcription companies will deliver your transcripts in the format that you require. Proper formatting can be crucial in helping you find the information you need from a transcript fast.

The majority of transcription firms offer the standard format options, like timestamps and verbatim. However, the companies can also customize the formatting based on your preferences and on a project-by-project basis.

Customized formatting can help you be more organized and efficient. For example, you can request the legal transcription agencies to follow specific formatting for legal depositions and different formatting for internal meetings. The proper formatting can help you find key information fast and be better prepared for your cases.

4. Concentrate on Priority Tasks and improve Efficiency

Transcription is time-consuming and can be expensive for a law firm with many clients. You will have to allocate resources to train, manage and review transcripts if you choose to do things on your own. However, to save time, consider outsourcing the work.

When you shift your transcription projects to a third-party service provider, you can commit your existing resources to more important work. While transcription and other clerical work are important, they are not the main drivers of your bottom line. Hire a professional legal transcription firm to do the work for you.

5. Dependable and Reliable Services

Reliable transcription companies will ensure you have your transcripts on time for meetings or other presentations. When you outsource transcription, you can be sure that investigations or court cases are not dragged down due to missing or unprepared transcripts.

Most transcription companies offer expedited services for time-sensitive projects.

6. Save Time and Money on Transcriptions

Outsourcing your transcription work will save you time and money. Hiring an in-house transcriber may not make business sense if you don’t have audio files that have to be transcribed every day. On the other hand, even if you have audio files that need to be transcribed daily, the cost of hiring and maintaining an in-house transcriber can be prohibitive.

Transcription companies are quite affordable compared to keeping an in-house employee. Firms have dozens of trained and professional transcriptionists that work fast, understand legal lingo, and can format your content based on your requirements.

The above are six reasons why you should hire a legal transcription services company.

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Beth Worthy

Beth Worthy

Beth Worthy is the President of GMR Transcription Services, Inc an Orange County, California based company that has been providing accurate and affordable transcription services since 2004. She has enjoyed success at GMR for almost ten years now and has helped the company grow. Within two years of Beth managing GMR Transcription, it had doubled in sales and was named one of the OC Business Journal’s fastest-growing private companies. Outside of work, she likes spending time with her husband and two kids.