11 Do's and Don'ts of Audio Transcription [Infographic]

11 Do's and Don'ts of Audio Transcription [Infographic]
Beth Worthy

Beth Worthy


If you want to get good quality transcripts of your audio, you need to follow a few guidelines to help the transcriber deliver the best results. The overall quality of the transcript will depend on the way the audio file was recorded.

Generate a good-quality audio transcript every time you record a conference, meeting, or interview. Follow these 11 do's & don’ts of audio transcription:


Download the PDF version here.


  • Do speak in a clear voice and keep the volume high enough to hear.

  • Do let people take their turns while speaking.

  • Do record using the high-quality setting on digital recorders.

  • Record in a quiet environment that has minimal background noise.

  • Use microphones for each individual while recording a large group.

  • Use a lapel microphone, wired, or wireless microphone for a speaker who will move around.

  • Use a wireless microphone in a question/answer session. Ask for the questions to be repeated twice, if necessary.

  • Use high-quality recording equipment. Use multiple recorders in the absence of good quality equipment.

  • Keep a note of each person's name and their first few words.

  • Ask everyone to identify themselves before starting the conversation.

  • Make sure that the recorder is turned on and is working properly before the event.


  • Don’t speak in a hurried voice and don’t mumble quietly.

  • Don’t have people interrupting each other.

  • Don’t record using low-quality equipment and in a slow speed.

  • Don’t record in a noisy environment with lots of background noise going on. Avoid busy places.

  • Don’t make few people’s voices heard in a group while others are not loud enough.

  • Don’t use a stationary microphone for a speaker who will move around.

  • Don’t keep the recorder only near the interviewer — this will make the interviewee inaudible.

  • Don’t record a group conversation using equipment that suits individuals only.

  • Don’t use the “Auto-Vox” setting. It will censor the opening sentences of the recorded conversations.

  • Don’t miss on providing the list of people attending the meeting.

  • Don’t miss the details of a complex recording environment and the extra background noise.

Follow these steps to get your audio transcribed accurately. Contact GMR Transcription for high-quality audio transcription services.

Also Read: How to Transcribe Bad Quality Audio and Represent Inaudible in Transcripts

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Beth Worthy

Beth Worthy

Beth Worthy is the Cofounder & President of GMR Transcription Services, Inc., a California-based company that has been providing accurate and fast transcription services since 2004. She has enjoyed nearly ten years of success at GMR, playing a pivotal role in the company's growth. Under Beth's leadership, GMR Transcription doubled its sales within two years, earning recognition as one of the OC Business Journal's fastest-growing private companies. Outside of work, she enjoys spending time with her husband and two kids.