11 Do's and Don'ts of Audio Transcription [Infographic]

11 Do's and Don'ts of Audio Transcription [Infographic]
Beth Worthy

Beth Worthy


If you want to get good quality transcripts of your audio, you need to follow a few guidelines to help the transcriber deliver the best results. The overall quality of the transcript will depend on the way the audio file was recorded.

Generate a good-quality audio transcript every time you record a conference, meeting, or interview. Follow these 11 do's & don’ts of audio transcription:


Download the PDF version here.


  • Do speak in a clear voice and keep the volume high enough to hear.

  • Do let people take their turns while speaking.

  • Do record using the high-quality setting on digital recorders.

  • Record in a quiet environment that has minimal background noise.

  • Use microphones for each individual while recording a large group.

  • Use a lapel microphone, wired, or wireless microphone for a speaker who will move around.

  • Use a wireless microphone in a question/answer session. Ask for the questions to be repeated twice, if necessary.

  • Use high-quality recording equipment. Use multiple recorders in the absence of good quality equipment.

  • Keep a note of each person's name and their first few words.

  • Ask everyone to identify themselves before starting the conversation.

  • Make sure that the recorder is turned on and is working properly before the event.


  • Don’t speak in a hurried voice and don’t mumble quietly.

  • Don’t have people interrupting each other.

  • Don’t record using low-quality equipment and in a slow speed.

  • Don’t record in a noisy environment with lots of background noise going on. Avoid busy places.

  • Don’t make few people’s voices heard in a group while others are not loud enough.

  • Don’t use a stationary microphone for a speaker who will move around.

  • Don’t keep the recorder only near the interviewer — this will make the interviewee inaudible.

  • Don’t record a group conversation using equipment that suits individuals only.

  • Don’t use the “Auto-Vox” setting. It will censor the opening sentences of the recorded conversations.

  • Don’t miss on providing the list of people attending the meeting.

  • Don’t miss the details of a complex recording environment and the extra background noise.

Follow these steps to get your audio transcribed accurately. Contact GMR Transcription for high-quality audio transcription services.

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Beth Worthy

Beth Worthy

Beth Worthy is the President of GMR Transcription Services, Inc an Orange County, California based company that has been providing accurate and affordable transcription services since 2004. She has enjoyed success at GMR for almost ten years now and has helped the company grow. Within two years of Beth managing GMR Transcription, it had doubled in sales and was named one of the OC Business Journal’s fastest-growing private companies. Outside of work, she likes spending time with her husband and two kids.