In today’s competitive business world, organizations are looking for ways of increasing productivity while keeping costs low. This explains why the majority of companies are turning to outsourcing. One of the departments that can benefit greatly from outsourcing is HR.
When it comes to HR documentation, accuracy and efficiency are critical. Engaging a professional transcription services company can help your business run more efficiently.
Read on for an overview of the role of online transcription in HR.
Business transcription companies transcribe audio files in absolute confidentiality. Most of the companies work under NDAs, which is important for ensuring that damaging information does not end up in the wrong hands.
For HRs, confidentiality is critical to the integrity of internal employee hiring and management processes. Meetings held with employees can be transcribed for legal or record keeping purposes with help from a trusted transcription company.
Businesses need to take a pro-active approach to mitigate the effects of data leaks. The approach should involve implementing strict internal data access policies as well as securing in-house networks and hardware used in the transmission, processing, and storage of data.
Sensitive data that has to be transcribed can be secured through encryption rules and passed on to transcription companies in bits. This way, there is little risk of the data being intercepted by malicious third parties during transfer. At the same time, the transcription company would not have access to the whole data to pose a threat in case of data leaks.
You can also hire transcription companies with in-house procedures for ensuring the integrity of their clients’ data. For example, the company should carry out employee background checks and have various security protocols to prevent data leaks. Examples of such protocols would include using SSL on its intranet, implementing data access level privileges, limiting the use of data transfer devices such as hard drives at the workplace, among others.
Transcription companies can handle a large amount of work within a short time. Some of the large companies have hundreds of employees who can transcribe hundreds of hours of interviews or meetings in days. The transcribers have been professionally trained and certified. Therefore, you can be sure of getting accurate content.
Any form of meeting that has to be transcribed can be handled by a professional transcription company. Whether you want the annual shareholder meeting or a weekly employee meeting transcribed, hiring a transcription company will ensure you get the text content fast.
When it is time to recruit new employees to run the foreign-language division of the company, you need to get your message out in a way that resonates well with your target employees. Here is where a transcription company comes in.
Most firms doing transcription work also offer translation services. The services are provided by professional multi-lingual employees that understand the mannerism and language expressions of the audience you want to reach. The company can also help to translate your existing marketing content to the language of the target audience. Doing this helps to keep costs down as you expand your reach.