GMR Transcription Blog!

Spanish translation

2008-10-22T19:41:20.3277553-07:00

Spanish is the native language for approximately 340 million people in the world and one of the five most commonly spoken languages. Spanish-speaking Latin American nations are one of the emergent powers of the future with large-scale imports and exports to many nations. It will continue to gain importance as Latin American economies grow. Again, Spanish is a leading language in tourism, art, literature and business. Spain and Mexico are two of the most visited countries in the world. From this, you can imagine the number of tourist guides, websites, hotel brochures and other documents needs to be translated into Spanish.

Spanish is often the first choice for companies that are expanding their marketing to foreign language speakers. Translation is an effective way to reach millions of people. The Spanish-speaking population is one of the fastest growing segments in the world, especially in the United States . The Spanish- speaking segment constitutes a huge community that shares products, services, culture offering businesses and institutions a truly unique growth opportunity. This is especially in United States , where the Hispanic population has recently become the largest minority in the country.

Spanish translation can be from Spanish to Spanish or from any foreign languages to Spanish. The Spanish language spread widely everywhere and today people speak Spanish in Europe, Asia, North and South America . Naturally, these regions developed their own variations and that’s why the Spanish spoken in Miami is different from that of Spain . These distinctions explain why you have to work with different translators in different parts of the world to provide correct nuance of language.

The purest form of Spanish is called Castilian, the original dialect. Spanish vocabulary is basically of Latin origin, though like British and American English, there are differences in vocabulary in different parts of Spain . There are numerous particularities and idiomatic expressions with Spanish or Castilian. In Spanish, there are question and exclamation marks, which appears right at the beginning or in the middle of a sentence. Capitalization occurs only at the beginning of the sentence and for proper nouns, not for days, months, years, languages etc. This written form of dialect is standard for broadcast, media and print.

Most of English speaking countries are Spain ’s important business partners. Therefore, the English Spanish translation is a necessity for companies trading with Spain . A large number of English documents required to be translated in Spanish, as Latin American countries are becoming commercial business partners worldwide.

A variety of documents needs to be translated into Spanish in different industries like-

1. Advertising and marketing

2. Automotive

3. E business

4. E-learning

5. Finance

6. Legal

7. Media and entertainment

8. Travel and Tourism

Translation tips

1. Don’t simply interpret the word, ‘feel’ the intention for whom you are translating.

2. Use correct spelling, grammar and punctuation for the highest quality translations.

3. After translated, proofread the document by an expert before sending.

4. Translators should be a native to that place only, so that they can do a proper justice while translating.

For this, you can take help from an online dictionary or a translating machine. Online Spanish dictionary provides thorough and current definitions, new vocabulary and word borrowings from other languages much like translating machines.

The rate of translation into Spanish varies according to the nuance of language you wish. That means if a translator has to perform a lot of research, translation will take more time and naturally, more rate.

Difference between Translation and transcription

Translation is the action of interpretation of the meaning of a text and subsequent production of an equivalent text that communicates the same message in another language. Spanish translation involves listening to an audio or video tape in Spanish language and producing an English translation or vice versa.

Transcription, on the other hand, is the conversion of a spoken source into written or printed format in the same language. The Spanish transcription is generally done by a Spanish person, while translation by an English speaker translating into English.

Spanish translation is more than just putting words into another language; it requires an understanding of the information being translated, so that the spirit, meaning, tone and style of the communication are preserved, While Spanish transcription requires a good listening skill, understanding of the subject matter and ability to write the same information in the same language.

To perform Spanish transcription and translation, one has to listen and write down the content in the language in which it is presented. Then translate it to the target language required.

Spanish translations of official documents, such as driver’s licenses, birth/death certificates and school or university transcripts for submission to govt. offices require certification. That means the translator must be certified by the certifying body of the province in which the document will be submitted. Translation should ensure localization, clarity and overall cohesion of message for the target audience.

Whether you need to transcribe interviews, focus groups, depositions or conferences, the goal is the same-conversion of audio into text format.

Online dictionaries are now available to translate English words into Spanish languages and vice versa. In English to Spanish translation, machine translation can help certainly with specific words and some phrases in the same way as an online dictionary, but it is not yet powerful enough to cope with all kinds of translation. A computer cannot think the way a human editor can do; the ‘feel’ will not be there.

How to tackle Spanish Translation

2008-09-24T00:36:10.8437500-07:00

Mainly there are two extreme approaches in the way; one can translate Spanish into English or to any other language. The first is literal translation, also known as formal equivalence, in which an attempt is made to translate using the words that corresponds similarly in two languages, only allowing the grammatical differences. The second extreme is paraphrasing also known as loose translation. So many of the translations take a middle path- trying to convey the thoughts and intend behind the original one as close as possible.

Some of the best advice you can get to tackle Spanish translation is - while translating emphasize on the meaning rather than the words. Paying attention to what someone is saying-not just the words the person is using-will payoff in doing a better job of conveying the idea.

It varies from the translator to translator the words they are using while translating. Therefore, translation is more often an art than science, which can involve judgment and creativity as much as it does knowing the right words.

Another way to tackle Spanish translation is transcribing manually- through human translators. Relevant knowledge in the subject concerned, through and in depth knowledge in grammar, fluency in the target and source languages are all that is required to translate to and from Spanish. The translator has an important role and responsibility in both source and target languages. The important thing is conveying the message in the target language most accurately, effectively and completely.

How to tackle Spanish Translation

2008-09-24T00:31:52.8437500-07:00

Why my transcription service is an ideal work from home option

2008-08-12T06:37:25.8140000-07:00

Transcription is the art of converting recorded audio or video files into a text format. It requires the ability of hearing the audio version quite perfectly and converting into written form in a consistent manner. There are various kinds of transcription services available like medical, legal, business, general, academic transcription. Some needs no specialized background, but some other transcription services like medical transcription, legal transcription need a good background in those respective fields.

‘Working from home’ is a very common phrase used in developed countries like United States . It is now slowly getting spread in other developing countries. Thanks to the increasing access of the internet all across the world, millions of people are looking for opportunities where they can make good amount of money sitting at home and transcription service is an ideal option for them.

While academic transcription and business transcription needs no specialized study, medical transcription requires knowledge of the medical terminologies used. If you have a strong understanding of medical terminology and procedures, you can turn that expertise into a successful career in medical transcription.

It is not at all difficult to start a work from home transcription business. Compared to many other home-based businesses, the start-up costs are relatively low in transcription services. One can do an online course, though no degree is required to start a business. All you need to start a transcription service business includes a computer, a printer, transcriber and some reference books. The skills you should require includes good grammar skills, listening skills, ability to type, basic knowledge on computer and the ability to meet the deadlines.

Transcription service as a career is ideal for a home-based entrepreneur. Investment is minimal as there is no need to open an office. No commuting cost, no strategic location is required. All you need is commitment, determination and willingness to work to make a successful career out of it.

Difficult Words and Terms in Legal Transcription

2008-07-24T09:40:58.5240000-07:00

No doubt, one of the things that make legal language hardest to understand is its unusual words and terms. Some legal terms such as-judge, court, interrogation etc. are relatively well known, where as others are complete mystery to non-professionals. Some legal writings tend to consist of very long sentences, sometimes hundreds of words in length.

Here's some difficult legal words and terms. Without knowing these, transcribing legal documents will be almost impossible.

1. Arbitration-A method of alternative dispute resolution in which the disputing parties agrees to abide by the decision of an arbitrator.

2. Assignment-The transfer of legal rights, from one person to another.

3. Bankruptcy-This is a process governed by the federal law to help people, when they cannot or will not pay their bills.

4. Bifurcation-Splitting a trial into two parts: a liability phase and a penalty phase.

5. Certiorari- It refers to the order of a court so that it can review the decision and proceedings in the lower court.

6. Deed-A written legal document that describes a piece of property and outlines its boundaries.

7. Defamation-The publication of the statement that injures a person’s reputation.

8. Deposition-It is a process in which a witness testifies under oath, before trial.

9. Escrow-The deed of a property will be in escrow( in pending), until the completion of the real estate transaction.

10. Foreclosure-When a borrower cannot repay a loan and the lender seeks to sell the property.

11. Immunity-Exemption from a legal duty or penalty.

12. Implied warranty-A guarantee imposed by law in a sale.

13. Intestate-To die without a will.

14. Plaintiff-The person who initiates a lawsuit.

15. Pro se-A person who represents himself in court alone without the help of the lawyer.

16. Quash-To nullify or declare invalid.

17. Slander-Defamatory oral statements and gestures

18. Subpoena-An order compelling a person to appear in court or produce documents.

19.Suvoir Dire-Means speak the truth.

Technical issues in transcription

2008-07-21T03:50:36.6870000-07:00

Transcription is the production of a written version of material originally presented in spoken form. It records the actual events- every significant detail of a performance including the intensity and momentum of events in the order in which they occur. That’s why, a transcription is a kind of historical document, whose purpose is to record every detail of something that has already occurred really.

New technologies are introduced everyday and applied in the field of transcription. However, there may certain technical issues arise while transcribing a quality document. The process of transcription may disclose or obscure certain information.

Digital, phone-in dictation-These are the replacement of hand-held tape recorders. A transcriptionist should have the capability to download audio files and voice mails for transcription. Digital hand-held devices are now available that record to a memory card and can generate audio files you can place on disc. Some exiting formats for digital audio files are WAV, MP3, WAV, VOX, DVF, MSV etc. New formats are coming all the time. Therefore, a transcriptionist should be well- equipped and well- versed with new technologies to avoid technical problems.
Format-Different kinds of layout formats are suggested based on the number of speakers and purpose of transcription. Print outs, electronic files on disc-word perfect, text files etc, and emailing files-various formats to choose from. If your equipment uses a particular audio format, then you have limited choices.
Tape sizes-Normally, three sizes of tapes are available as micro, regular and executive. Other sizes like video tapes are also given for transcription. Transcription machines are available for different tape sizes. Longer tapes tend to jam easily while starting and stopping.
Most popular recorder use a single track audio. Recording on the fastest speed produces higher quality dictation. Multiple track recorders, used in courtrooms provide superior transcripts. Transcribing on single track, double or multiple track requires professionals, otherwise arises technical issues.

MEDICAL TRANSCRIPTION SERVICES

2008-07-18T07:02:18.3760000-07:00

Medical transcription service is the conversion of voice-recorded reports as dictated by the physicians or other health care professionals into text format. A person engaged by a medical transcription service converts the confidential information of a patient into a written text document. This can be performed in a hospital or by medical transcription service provider from a off-site locations.

While transcribing directly for a doctor or a group of physicians, there are specific formats to be used, depending on the doctor’s specialty of practice. Mainly patient’s history and physical exams are transcribed. It can be done via telephone, digital recorder or a PC.

It is very important that a medical transcription service document is properly formatted, edited and reviewed. If a medical transcription service accidentally types a wrong medicine, the patient could be at risk. A medical transcription service provider is constantly challenged to learn about new medicines, new procedures and new doctor-specific phraseology, accents etc.

Important services provided by the medical transcription service providers to their customers:-

Accuracy - transcribes accurately, utilizing correct punctuation, grammar and spelling.
Timely delivery and prompt service.
Cost-effective rates.
Strict confidentiality.
Quality assurance

Accuracy and attention to every detail are the most important factors in determining the medical transcription service you will choose. The daily challenges faced by any medical transcription service provider are comprehending variation in speech patterns, various accents and dialects and continuous developments in the field of medicine and medical technology.

Transcription-How it benefits business

2008-07-15T10:58:08.2370000-07:00

Transcription involves preservation of crucial information. It deals with converting audio files into text format. It records any kind of event right from formal corporate meeting to casual chit-chats. Transcription services are very simple to use, save a lot of your energy and helps your business to grow. However, it involves a certain amount of cost. Now we are going to discuss whether it is worthwhile to transcribe or not.

Transcription can be helpful for a wide range of business groups and purposes such as recorded meetings, seminars, conferences, interviews etc.

Business meetings-Transcription is very much beneficial to various companies and businesses. There are many things discussed in a business meeting. Every word told in a meeting is very important and can influence the course of business. Lack of written record can lead to misunderstanding and misinterpretation. Verbal discussion in a meeting should be properly transcribed for future reference. Through transcription, you can get a verbatim record of all your important business meetings, seminars and conferences. It is convenient and easier to share the transcribed document with others. There is no room for assumption and everyone concerned has the same information in one particular format, which automatically helps in business growth.

Seminars/conferences- When business seminars and conferences going on, some eminent and experienced businessmen delivered very important business tips. Because of various reasons, many people may not attend it. Again, if the speaker has a strong accent, it may be difficult to understand everything within that limited time. If you can record the whole seminar/conference, it will be easier to transcribe and get it distributed among fellow members.

Interviews-In business interviews, transcription plays an important role. It is always better to record the one-to-one conversation, while you are interviewing any candidate. You can take opinion on this from others and can make a better judgement.

Various benefits you can get through transcription, which outweigh the cost. Professional transcription services help you and your business in optimum utilization of resources, which helps in business development

Medical Transcription-how to proceed

2008-06-21T04:51:39.9410000-07:00

Medical Transcription is the process of transcribing or converting recorded dictation of physicians or other healthcare professionals into written text. It deals with converting patient’s reports and records dictated by doctors in to an electronic or paper format.

How it proceeds-

When a patient visits a doctor, the doctor spends some time with the patient discussing his/her problems and past medical record, if any. First, the doctor performs a physical examination of the patient and may request for some diagnostic tests. From that report, the doctor makes a diagnosis and plans about the treatment for the patient, which is discussed and explained to the patient with specific instructions such as when and how to take medicines and after how many days he has to come for check-up. Then, the patient leaves the office, and the doctor uses a voice-recording device to record the information regarding the patient and his/her problem. This information may be recorded in a cassette recorder or into telephone. Then this recorded file is sent to the professional medical transcriptionist for transcription. Now it is the duty of the transcriptionist to listen the recorded file carefully and transcribes it into required format for medical record. When the same patient will come to the doctor for the second time, the doctor asks for the medical record that contains all reports from the previous encounter. After examining the patient and the record, the doctor may change medicines.

Therefore, it is very important to transcribe the medical record without any mistake. It should be properly formatted, edited and reviewed before sending the final copy. If a medical transcriptionist typed a wrong medication or wrong diagnosis, the patient might be at risk. It is both the doctor and the transcriptionist are equally important to make a transcribed document accurate and correct. While recording, the doctor should speak slowly the name of the disease and medication prescribed. On the other hand, the MT should hear the record correctly, should have knowledge of medical terminologies and should read it three/four times before the final edition. Medical transcriptionists are never permitted to guess in transcription.

Medical transcription is challenging as well as rewarding. Medical transcriptionists are an integral and important part of health care industry. Medicines are constantly changing. New equipment, new medical devices and new medications are coming to market almost daily. Therefore, medical transcriptionists should be creative enough to find new words and terminologies in medicines.

Tips to transcribe an interview

2008-06-20T03:40:40.7226250-07:00

After recording an interview, transcribing it is the next big step. It requires listening skills, patience and careful editing. An hour-long interview will easily take 6 to 7 hours, depending on your typing skill. Take enough time to transcribe to maintain accuracy.

Tips to transcribe an interview

Write the name of the interviewer, interviewee, time, date and location, where it took place.
Interviews are generally in question and answer format. Use foot pedal to stop and start your tape. Play a small section at a time and type as you hear them. Repeat the tape as and when required. Include both questions as well as interviewee’s answer.
Transcribe each and every word. Sometimes some words are not very clear, there you read the whole paragraph and make an intelligent guess. Put that into a bracket to show that it is your text, not from the original sources.
Insert paragraph in between whenever an interviewee makes a new idea. Put a space in between each speaker. If needed, you can edit into more paragraph in the final copy.
After finishing the initial draft, listen to the tape again. Read the transcribed interview at the same time. Do corrections, if necessary.
Now start editing. Spell out abbreviations and clear all punctuations.
Correct grammar and the content in the final copy.
Edit excessive use of verbal tics like “I mean”, “you know” etc. You can also edit ‘um’, ‘uh’ like fillers, which is a distraction while delivering message of the total interview.
Save each stages of your typed interview in a separate file for further reference.
Check spelling for the last time. Now it is ready for publication.

Transcription services-A business perspective

2008-06-16T09:36:35.8590000-07:00

An individual who transcribes the spoken words into type written format is known as transcriptionist or the transcription service provider.

Though there is no ‘formal’ education required for a transcriptionist, one can obtain training through traditional schooling, certificate/diploma programmes or on- the- job training offered by some companies. To become a medical transcriptionist, you have to master the medical terminologies; otherwise, anyone who can transcribe the spoken words into written format can be a general transcriptionist. All you need to do is listen and type simultaneously, use foot pedal to play and adjust dictations, control your transcribe machine-all at the same time.

Curricular requirements, skills and abilities

High school diploma or similar degree plus 1to 2 years of experience with any skilled transcriptionist can be useful.
Knowledge of medical terminologies is required, if you want to become an MT.
Knowledge of legal terms and words is necessary to become a legal transcriptionist.
Good verbal communication, memory and spelling will be highly appreciated.
You should be skilled enough to use and operate computer or basic office equipment.
You should be able to follow written and verbal instructions, maintain records.
Good typing skill is needed.
Knowledge of and proper application of grammar, punctuation.
Able to understand various accents and dictions.

Duties and responsibilities

Transcribe accurately with correct grammar, punctuation and spelling.
Keep a transcription log.
Maintain a required timeframe.
Edit and proofread the transcript after initial transcription.
Professionalism is appreciated.
Total security and confidentiality should be maintained.

As long as you have a good typing speed, can hear and understand various accents, dictions, and are comfortable with the software that will ease your transcription and professional in mind, it can be a good source of income.

Transcription, as a profession will continue for many years to come. There are enough transcription works to keep you busy throughout lifetime in all fields-medical, legal, business, academic etc. Only thing you have to do is- be open to all changes, technical advancements that may occur from time to time. If you are a well-read, well-informed, ahead-of-time professional, plenty of transcription works are in store for you.